Last updated: 16/10/2022

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When we work in the office, whether in the home office or at work, whether for private purposes or professionally, certain tools must not be missing. Even though a lot happens digitally today, certain things are still kept on paper. For this reason, no office should be without the right printer paper.

For applications, pictures, documents or posters, printer paper is versatile and important for facilitating everyday life. However, you should consider a few things when buying, because there are numerous offers and variations. To support you in your decision, we have compared different products and worked out the most important aspects.


  • Printer paper can fulfil various functions, such as: as a high-quality paper for job applications, as a perfect basis for a high-quality photo or as a hard paper for invitations.
  • Not all printer paper is the same, so there are also some buying criteria to consider, these include: Size, intended use and thickness.
  • It makes sense to think about what you need the printer paper for before you buy it, in order to achieve sharper and higher quality prints.

The Best Printer Paper : Our Choices

Buying and rating criteria for printer paper

To help you find the perfect printer paper, we’ve put together some helpful criteria to help you compare and make your decision. The criteria you should definitely look for when making your choice include:

In the following, we will go into more detail and explain the above-mentioned helpful criteria in more detail.


Printer paper sizes can vary greatly. The following table should give you an overview of the different formats and how you can classify their size.

Format Size in cm Comparison
DIN 0 84,1 x 118,9 Maps
DIN A1 59,4 x 84,1 Posters
DIN A2 42,0 x 59,4 Newspapers
DIN A3 29,7 x 42,0 Drawing pad
DIN A4 21,0 x 29,7 Writing pads
DIN A5 14,8 x 21,0 Books
DIN A6 10,5 x 14,8 Postcards

The most common format for printer paper is A4, which is used internationally as the standard. Generally speaking, the formats have been numbered so that A0 is the largest and A6 the smallest.

If you want to buy a format that differs from A4 for a special occasion or purpose, you should make sure that the printer has the necessary pixels and sufficient surface area.

The purpose

Besides the classic white A4 printer paper, which is ideal for everyday use, there are also numerous other variants of printer paper. Especially in the creative field, there is printer paper in all colours, in vintage style, with patterns or with motifs.

There are also different uses for printing paper, so it can be used for cards, photos, invitation cards, labels or applications. You should always make sure to buy the right kind, which might also be a bit more expensive. However, high-quality paper is recommended especially for job applications.

Of course, you can also have photos developed at the drugstore, but it is much more convenient to do it at home with your printer. If you print labels frequently, a label printer can also be a sensible alternative.

The thickness

In addition to the size of printer paper, you will often find information on the thickness, which refers to the weight of the paper in question. The following table provides an overview of the different specifications and what printer paper with this thickness is particularly suitable for:

Specification Use
80 – 100 g/m² daily use, simple copies
110 – 120 g/m² stationery, applications
170 – 200 g/m² Brochures, posters
200 – 250 g/m² Outside pages of magazines, postcards
300 – 400 g/m² Business cards

The heavier the printer paper, the higher the quality and thickness of the paper. As a result, the price often goes up. However, the standard of 80 – 100 g/m² is recommended for everyday printing and is perfectly adequate.

Guide: Frequently asked questions about printer paper answered in detail

In the following we would like to answer some frequently asked questions about printer paper. So that any ambiguities or misunderstandings can be resolved.

What is printer paper suitable for?

Printer paper has many other uses besides the classic use of printing out content. Nevertheless, copy paper is of course a very practical companion in everyday life, suitable for printing out information such as: Tickets, emails, news, articles, or pictures to print out and record on paper.

However, printer paper can also be used to create photos, business cards, posters or magazines. The only thing to remember is to use the appropriate paper. It is also suitable for creative work, as printer paper is available in a variety of designs.

How much does printer paper cost?

The price depends on the thickness of the printer paper. Thus, printer paper with a higher thickness such as 200 – 250 g/m²; or 300 – 400 g/m² can be found in a higher price segment compared to printer paper with a lower thickness. The following table serves as an illustration.

Price range Available products
Low-priced (per 500 sheets approx. 2 – 4 €) Standard printer paper
Medium-priced (per 500 sheets approx. 5 – 12 €) high-quality printer paper
High-priced (per 100 sheets approx. 10- 19,99€) Photo paper

The ranking also shows that it matters how many sheets you buy. Especially when buying printer paper for a larger company, it is therefore advisable to buy the paper in as large a quantity as possible in order to reduce the price.

Another way to save is to buy cheaper printer paper, which is perfectly adequate for private use.

What types of printer paper are there?

There are also some differences in the types of paper. Depending on the type of use, it is essential to choose the right paper. If you use the wrong type of paper, the desired result may not be achieved.

Copy paper

Conventional copy paper is well suited for everyday or business use. Again, there are quality differences that should be considered. Higher-quality printer paper, for example, is suitable for more important documents. The advantage of simple printer paper is that it is relatively inexpensive.

Recycled paper

Particularly when large quantities of paper are used for printing in the company or in the household, it is advisable to switch to recycled paper. Recycled paper often differs in colour and is a little darker compared to conventional printer paper.

But even here there are differences depending on the manufacturer, so some recycled paper is almost as white as normal paper. In any case, recycled paper is also suitable for everyday use and is more environmentally friendly.

Photo paper

To increase the quality of photos when printing, it is advisable to use photo paper. This makes it possible to develop high-quality photos at home, saving you a trip to the drugstore.

Inkjet printers deliver particularly beautiful results when printing photos. Especially in combination with photo paper, they produce sharp, high-quality photos.

Inkjet paper

Suitable for use with an inkjet printer because of its high absorbency. Unlike conventional printers, inkjet printers use liquid ink that is sprayed onto the paper.

Therefore, it is important that the paper absorbs the ink as quickly as possible to avoid unsightly stains. When using inject paper, the ink dries faster because it is absorbed into the paper.

Laser paper

This paper is designed for laser printers because of its thickness and special coating. Laser printers work differently from conventional printers because high temperatures are used to transfer the contents to the sheet.

The coating results in better adhesion to the paper. With a laser printer and laser paper, you can produce very sharp prints that are perfect for special occasions, handouts or important documents.


Printer paper can be useful for everyday use, for work or for special purposes. Due to the numerous design possibilities, printer paper can be used for creative work. Moreover, there are different types of printer paper, which allows you to print not only normal documents, but also photos, invitations or applications.

Besides these creative possibilities, printer paper is also essential for our daily life in private, as well as often at work. Regardless of the area of application, important purchasing criteria to consider are the size and thickness of the paper in order to get the maximum result from your printouts.

(Cover picture: happystock / 123rf)